As you are fully aware, we are all dealing with the rapidly developing circumstances surrounding COVID-19. Our College, like many others, is dealing with changing circumstances and directives to take proactive steps to protect the health of our students and employees. We are doing all we can to minimize the risk of COVID-19 exposure to the OTC community. As a result, many hiring processes have been put on hold or altered, and many processes now include remote interviews through ZOOM, FYI.

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Part-Time Facilities & Grounds Administrative Assistant

Apply now Job no: 493872
Work type: Springfield Campus
Location: Springfield, MO
Categories: Facilities & Grounds, Part-Time Staff

JOB TITLE:  PART-TIME ADMINISTRATIVE ASSISTANT                                        DEPARTMENT:  FACILITIES & GROUNDS

SALARY RANGE:  $12.25/HOUR                                                                      FLSA:  NON-EXEMPT

 

IMMEDIATE SUPERVISOR:  College Director of Facilities and Grounds

SCHEDULE DETAILS:  Part-time (not to exceed 19.5 hours per week)

 

Position Summary

The part-time Facilities & Grounds Administrative Assistant performs clerical functions for the department with efficiency, dependability, and confidentiality. The individual must use discretion and initiative when handling diverse situations and complex problems. This position interacts with the public using tact and courtesy. The part-time Facilities & Grounds Administrative Assistant must be proficient in Microsoft applications including Word, Excel, Access and PowerPoint. The essential functions of this position require a physical presence onsite.

Essential Job Duties

  • Answer the telephones for the College Director of Facilities and Grounds, the Assistant College Director of Facilities and Grounds and the Administrative Assistant to the College Director of Facilities and Grounds when the individuals are unavailable or away from their desks. 
  • Monitor and create work orders via e-mail and other verbal communications through the FMX program.
  • Process incoming mail and distribute to the recipients.
  • Process and pay departmental invoices using the procurement card.
  • Organize and maintain all file, records, and materials so that they are readily retrievable, whether electronic or hard copy.
  • Assists the Administrative Assistant to the College Director of Facilities and Grounds.
  • Process keys that are issued and turn in forms. Distribute copies of the forms to the appropriate department, record in key log, and return keys back into stock.
  • Perform clerical duties for other members of the Facilities Department as necessary.
  • Assist with scheduling meetings and appointments while maintaining individual and office calendars.
  • Perform other duties as assigned.

Required Knowledge, Skills & Abilities

  • Two years of office management or clerical experience.
  • Ability to work well with others.
  • Strong oral and written communication skills.
  • Ability to use information technology for professional productivity (such as Microsoft Office Suite).

Preferred Knowledge Skills & Abilities

  • One year of customer service experience. 
  • Four years of office management or clerical experience. 
  • Experience working within a collegiate setting.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions.  Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS

Advertised: Central Standard Time
Applications close: Central Standard Time

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