JOB TITLE:   STAFF ACCOUNTANT (P-Card Program & Employee Reimbursements)                                                                           

DEPARTMENT:  FINANCE

SALARY RANGE:  $45,000 – $50,000                                                                                                                                       

FLSA:  EXEMPT

IMMEDIATE SUPERVISOR:  Assistant College Director for Finance

SCHEDULE DETAILS:  Full Time – 12-month position – PEERS position

Position Summary

The Staff Accountant monitors and maintains financial accounting records for all college system funds in accordance with federal, state, generally accepted accounting principles and GASB requirements.  The Staff Accountant provides coordination and administration of the college’s procurement card program and college employee reimbursements.

Essential Job Duties

P-card Program:

• Act as a first point of contact for cardholders to provide guidance in relation to Policy 6.04 Procurement Cards.
• Assist the Accounting Specialist with review of monthly p-card transaction envelopes to ensure required documentation is included with each transaction and that adherence to the policy is being followed.
• Work with the p-card coordinators and the bank to obtain p-cards and make approved changes to the cards.
• Work with the p-card coordinators and the bank to resolve any issues/concerns related to the Procurement Card Program.
• Train each p-card coordinator.
• Distribute individual and travel p-cards.
• Maintain a master list and all internal files of all p-cards.
• Notify the bank of any suspicious/fraudulent activity and working with the bank to reissue a replacement p-card.
• After the monthly p-card transactions have been fully reviewed, post them to the general ledger.
• Scan and link transactions.

Employee Reimbursements:

• Answer inquiries related to college employee reimbursements.
• Review college employee expense reports for completeness and ensuring adherence to Policy 6.12 Direct Reimbursement for Permissible Expenditures.
• Effectively communicate with college employees to request additional documentation or questions concerning expense reports.
• Process college employee expense reports for final approval and payment processing.
• Provide reimbursement software training to employees as necessary.

General:

• Demonstrate initiative in understanding process flows and controls.
• Collaborate with other Finance team members in the development and implementation of expedited workflow processes.
• Assist in preparation of year-end audit work papers as needed.
• Utilize problem-solving skills to resolve complex issues.
• Exhibit exemplary attendance and punctuality.
• Comply with system policies and procedures.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
• Complete special research projects related to financial analysis and prepare various financial analyses for management.
• Maintain financial records and supporting documentation for internal/external review and in accordance with record retention policies.
• Perform other duties as assigned, including attending system functions, serving on committees and attending community events.

Required Knowledge, Skills & Abilities

• Bachelor’s degree in Accounting, Business Administration or a related field from a regionally accredited institution of higher learning.
• Minimum of 2 or more years of work experience (full-time, part-time and/or internship).
• Sound knowledge of generally accepted accounting principles.
• Excellent organizational skills, strong attention to detail, and the ability to work under pressure and meet deadlines.
• Ability to work well with others.
• Effective communication skills.

Preferred Knowledge Skills & Abilities

• Minimum of two years accounting/auditing experience.
• Experience working with vendors, administrators, and college staff preferred.
• Ability to use information technology for professional productivity (such as Microsoft Office Suite); proficiency with Excel preferred.
• Fund accounting experience.
• Experience with Colleague.
• Experience working within a collegiate setting.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions.  Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

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