JOB TITLE: Coordinator of Federal Aid Programs                                                       DEPARTMENT:  Financial Aid

SALARY RANGE:  $45,000 - $55,000                                                                       FLSA: EXEMPT

IMMEDIATE SUPERVISOR: Director of Financial Aid Enrollment Support

SCHEDULE DETAILS:  Full-time/12-month position/PEERS/Office hours are 7:30 a.m. – 5:30 p.m., Monday through Thursday, and 8:00 a.m. - 4:30 p.m. on Friday. Flexibility to work any shift within these hours is required. Occasional evening and weekend work may be required. 

Position Summary

The Coordinator of Aid Programs supports the administration of state aid and institutional scholarship and grant programs. The Coordinator serves as a resource for students, families, and campus partners regarding financial aid eligibility and program requirements and contributes to institutional compliance with state and institutional regulations. This position participates in complex financial aid reviews and decision-making processes. In collaboration with key stakeholders across the College, the Coordinator promotes student success through effective administration of state aid and endowed scholarship programs while supporting continuous process improvement and regulatory compliance.

Essential Job Functions

• Serve as a primary resource for state aid programs and institutional scholarship and grant programs, providing support and guidance to students, families, and campus partners regarding program requirements, eligibility, and procedures.
• Monitor state aid and institutional scholarship programs to ensure compliance with applicable regulations, donor restrictions, institutional policies, and awarding requirements.
• Reconcile state aid, scholarship, and grant funds and resolve discrepancies through collaboration with internal and external partners.
• Coordinate administration of the endowed scholarship program in collaboration with the Ozarks Tech Foundation, including scholarship packaging, system maintenance, recipient selection processes, fund utilization monitoring, and support of scholarship committees.
• Maintain state financial aid records and documentation in accordance with applicable records retention policies and regulatory requirements.
• Review and evaluate student eligibility for state aid, institutional scholarships, and grant programs through analysis of enrollment, academic performance, program requirements, and institutional data to ensure appropriate awarding and compliance.
• Analyze system-generated reports and other data sources to monitor eligibility, fund utilization, compliance, and award accuracy for state aid and institutional scholarship programs.
• Coordinate with Student Account Services and the Ozarks Tech Foundation to ensure timely and accurate application of state aid, scholarships, and grants to student accounts.
• Provide specialized support for elevated student inquiries from College Navigators, Admissions Counselors, and Student Success Representatives, ensuring timely and accurate responses to complex financial aid questions and concerns.
• Prepare and present information regarding state aid programs, institutional scholarships, and grant opportunities.
• Maintain a working knowledge of federal, state, and institutional financial aid programs and supporting regulations, translating regulatory requirements into effective operational processes.
• Participate in training and professional development opportunities to provide continuing education in financial aid administration.
• Execute assigned responsibilities, duties, and tasks according to established college policies, procedures, and standards in a safe manner and with minimal supervision working independently to identify problems and recommend solutions.
• Contribute to student satisfaction through delivery of quality customer service in all aspects of the administration of financial aid.
• Participate in the development of institutional financial aid policies and processes that will positively impact efficiency and quality of service provided.
• Perform other duties as directed, including internal and external committee assignments, and attendance at college, community, and professional events.

Required Knowledge, Skills & Abilities

• Bachelor’s degree in a related field from a regionally accredited institution of higher learning or three years of experience in student financial aid programs, including knowledge of state and federal regulations on student financial aid administration, or any equivalent combination of education, training, and experience.
• Excellent organizational skills with the ability to work in a multi-tasked high-volume office and meet deadlines.
• Three years of experience in database systems, and Microsoft Excel and the ability to use information technology for professional productivity (such as Microsoft Office Suite).
• Accuracy and attention to detail.
• Ability to maintain confidentiality.
• Ability to work effectively in teams as well as independently.
• Strong oral and written communication skills.

Preferred Knowledge Skills & Abilities

• Three years of customer service experience.
• Experience with Colleague.
• Experience working within a collegiate setting.

Working at Ozarks Technical Community College Provides Great Benefits

• Medical insurance coverage for employees through the CoxHealth network at no cost to employees.
• Dental, LTD and group life insurance coverage for employees at no cost to employees.
• Access to the on-site OTC Health and Wellness Clinic at no cost for employees and their dependents.
• Use of the OTC fitness center at no cost to employees.
• Twelve (12) tuition free college credit hours per fall and/or spring semester and six (6) college credit hours per summer term for employees and/or their dependents.
• College matches the employee PSRS/PEERS retirement at 14.5% or 6.86%

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; use hands to finger/touch, handle, or feel; and talk or hear.  The employee must be able to move around and about their area, and operate a computer as needed.  Specific vision abilities required by this job include close vision.

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

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