JOB TITLE:  PART-TIME OFFICE ASSISTANT                                                                            DEPARTMENT:  AVIATION

SALARY RANGE:  $13.40 - $15.50                                                                                      FLSA:  NONEXEMPT

IMMEDIATE SUPERVISOR:  Aviation Department Chair

SCHEDULE DETAILS:  Part-Time/as needed (19.5 hours weekly, 8:00 a.m. - 4:30 p.m.- hours may vary)

Position Summary

The Part Time Office Assistant is responsible for maintaining, performing, and assisting with a variety of clerical duties to support the aviation program department in the day-to-day operations.  This position provides primary support to aviation department chair and for aviation staff and students during day classes.

Essential Job Duties

• Perform receptionist tasks, answer the telephone, greet students, employees, and visitors, and direct them to the appropriate office or person.
• Maintain a pleasant and positive attitude toward all students, faculty, staff & visitors.
• Work with applicants to collect application items/documentation and applicant information; assist with scheduling interviews, meetings, or tours; and provide requested information.
• Fill out travel reimbursement forms for instructors and have them signed by instructors.
• Maintain and update variety of data and resources for Aviation Program and the Department Chair.
• Assist and attend department meetings, advisory meetings, and outreach/marketing events such as fly-ins, school visits, and college sponsored student events.
• Assist aviation instructors with the operation of office equipment (copiers, fax machine, Scantron, etc.)
• Assist full-time faculty & staff with various projects when asked.
• Assist with incoming mail and deliveries to faculty and staff.
• Assist with ordering supplies for the aviation program.
• Assist with managing student files and information.
• Demonstrate professional conduct, positive attitude, and supportive culture.
• Exercise initiative and assess workload, prioritize workflow, and use independent judgement.
• Maintain confidentiality of students, parents/guardians, and fellow staff members, as well as records and all information.
• Exhibit exemplary attendance and punctuality.
• Comply with college policies and procedures.
• Perform other duties as assigned, including participating in commencement, attending college functions, serving on committees and attending community events.

Required Knowledge, Skills & Abilities

• High School Diploma or equivalent.
• Proficient skills in Microsoft Office Suite.
• Prior customer service experience and working with the public.
• Ability to work well with others.
• Strong oral and written communication skills.
• Ability to use information technology for professional productivity.

Preferred Knowledge Skills & Abilities

• Associate’s degree from a regionally accredited institution of higher learning. 
• Experience with Colleague.
• Experience working within a collegiate setting.
• Experience with aviation training

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions.  Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

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