JOB TITLE: ACADEMIC AFFAIRS ADMINISTRATIVE ASSISTANT                                        DEPARTMENT: ACADEMIC AFFAIRS

SALARY RANGE: $45,000 - $55,000                                                                            FLSA: NON-EXEMPT

IMMEDIATE SUPERVISOR:  Provost/Executive Vice Chancellor for Academic Affairs

SCHEDULE DETAILS:  Full-time/12 month position/PEERS

Position Summary

The Academic Affairs Administrative Assistant performs clerical and support duties for the Provost/Executive Vice Chancellor for Academic Affairs and Academic Affairs staff with efficiency, dependability, and confidentiality.

Essential Job Duties

• Manage the operations of the Academic Affairs suite; handle telephone calls and messages and make appointments for the Provost; greet visitors to the Academic Affairs suite.
• Handle correspondence relating to the office of the Provost.
• Monitor and order office equipment, services and supplies for the Academic Affairs area; schedule conference room(s) in the Academic Affairs area.
• Maintain use of purchasing card, including processing necessary requisitions for purchases, maintaining files for all department purchases, and providing documentation to the Finance office.
• Assist the Provost in monitoring the Academic Affairs budget.
• Organize and maintain all files and materials so they are readily retrievable, either electronically or by hard copy.
• Process incoming and outgoing mail for the Academic Affairs area.
• Handle meeting and travel arrangements and follow up on all details, including completion of itinerary, travel expense vouchers and maintaining files for all Academic Affairs travel expenses.
• Record and distribute minutes of council meetings and other meetings as directed. Produce draft copy of minutes for Provost’s approval before distribution.
• Track and manage the performance evaluation cycle for adjunct faculty.
• Manage the records, approvals, postings and mailings of program advisory committees.
• Manage the student academic appeal process.
• Assist with compiling both the Dean’s, Chancellor’s, and Provost’s Lists.
• Assist with website and calendar updates.
• Exhibit exemplary attendance and punctuality.
• Comply with college policies and procedures.
• Perform other duties as assigned, including attending college functions, serving on committees and attending community events.

Required Knowledge, Skills & Abilities

• Associate degree from a regionally accredited institution of higher learning or equivalent college credit hours.
• One year of executive clerical experience.
• Strong organizational skills.
• Ability to work well with others.
• Strong oral and written communication skills.
• Ability to use information technology for professional productivity (such as Microsoft Office Suite).

Preferred Knowledge Skills & Abilities

• Three years of executive clerical experience.
• Outstanding leadership and management skills.
• Experience with Colleague.
• Experience working within a collegiate setting.

Working at Ozarks Technical Community College Provides Great Benefits

• Medical insurance coverage for employees through the CoxHealth network at no cost to employees.
• Dental, LTD and group life insurance coverage for employees at no cost to employees.
• Access to the on-site OTC Health and Wellness Clinic at no cost for employees and their dependents.
• Use of the OTC fitness center at no cost to employees.
• Twelve (12) tuition free college credit hours per fall and/or spring semester and six (6) college credit hours per summer term for employees and/or their dependents.
• College matches the employee PSRS/PEERS retirement at 14.5% or 6.86%

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions.  Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

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